Configure an Email Footer for Gmail

Overview

Nightfall can automatically append a footer to outgoing emails sent from your organization. This lets you add compliance disclaimers, confidentiality notices, or other standard language to outbound mail without configuring content compliance rules in the Google Workspace Admin Console.

The footer is managed centrally in the Nightfall console and applied automatically as emails are processed by the Nightfall Gmail integration.

How it works

• The footer is appended to outgoing emails that are routed through the Nightfall Gmail integration.

• Once you save a footer, it applies to all future outgoing emails, including replies and forwards. Emails sent before the footer was saved are not modified.

• The footer supports rich text formatting and links.

• The footer is added at the end of the email body, after the sender's content and signature.

Configure the footer

1. In the Nightfall console, navigate to Integrations > Gmail > Settings.

2. In the Email Footer section, enter your footer text. You can format the text and add links.

3. Click Save. The footer is appended to all outgoing emails sent from this point forward.

Update or remove the footer

• To update the footer, edit the text and click Save. The updated footer applies to emails sent after the change; previously sent emails are not affected.

• To remove the footer, clear the field and click Save. Future emails will be sent without a footer.

Things to know

• The footer applies only to email that passes through the Nightfall Gmail integration. Mail that does not traverse the Nightfall routing rule is not modified.

• If you also have a footer configured via a Google Workspace content compliance rule, both footers will be appended. Remove the Google Workspace rule to avoid duplicates.

• On long reply chains, the footer is appended to each outgoing message, consistent with how Google Workspace compliance footers behave.